CP - Stock-take
Last updated
Last updated
The deadline for the 2024 CPP Data Review is 31st December 2024.
This issue normally arises when the user:
- Has not been attributed the rights to a certain section of the CPP
- Is trying to modify a locked field
- Has been attributed more than one role
Please refer to this user right diagram to verify if you should have access to those data fields.
If the step you are trying to modify is locked, please reach out to your CPC to unlock the step. There is only 1 possible way the data can be locked:
1. Step is locked
If you think that the wrong access has been attributed, please reach out to your CPC.
CPCs have access to the whole platform except for a part of Step 2 (validating/ adding/ deleting existing premises)
Agency Focal Points can modify occupants data for their own agency in Step 3 and can add contractual agreements
Premises Validation Focal Point can only modify a part of the Step 2 of the platform (when it comes to validating existing premises). They are the only users who can add/delete/modify premises in this step.
Please enter the relevant country specific details for Common Premises (e.g., size of the UNCT, security level, country context). Note that only the CPCs can modify the background.
Yes. The Country Common Premises Plan should be inclusive of all types of premises found in the country.
Premises held by organizations not part of the exercise should be put as “Inactive”.
The current situation should be reflected in the platform. The platform can be updated and modified once the move of the offices has happened and the premises is no longer under the purview of the UN. The current premises is then marked as “Inactive” in Step 2 by the Premises Validation Focal Point and the new premises is added.
These fields are automatically modified when selecting the address from the magnifying glass icon or from the map. Please use the map to make the coordinates more accurate.
The current capacity should be entered and changed at a later date if needed.
Occupants can only be added or deleted by a CPC. Once done, Agency Focal Points can modify data for occupants of their own agency only.
Yes. Office area should indicate the gross area paid for by the agency, inclusive of the shared common areas.
Any staff member occupying a dedicated workstation, the desk per personnel ratio is 1. In premises where the hybrid work model has been implemented, the ratio used should be entered on the platform. For example, in a hybrid work model where 8 workstations are allocated to 10 personnel, the number of desks per personnel ratio is 0.8.
An estimation should be provided for each sub-cost with the total adding to the cost of the joint contract.
Costs should be entered in USD for the current year. They can be revised subsequently. In the yearly review or at the time of contract renewal, the rental cost for the actual year is updated on the platform.
The parent agreement is the main contract between the lead agency and the external entity (lessor). It should be the first agreement to be entered on the platform. Any internal UN agreement (MoU) falling under this parent agreement is then entered.
All subsequent agreements should indicate the name of the parent agreement in the field “Parent Agreement”. Please refer to this contract diagram for more information.
Note: The field “Parent Agreement” for the main parent agreement should be entered as N/A on the platform as it is the main contract.
31/12/2099 should be put as end date.
The lease notice period is the minimum number of months prior to the end date of the lease for the UN to notify the lessor of its intention to renew the contract.
Note: Early termination means ending the lease prior to the stipulated end lease date on the contract. Usually, early termination closes cover the associated penalties. This is for information and currently not tracked on the platform.
Shared responsibilities for a service means that the cost for the service is shared both by the lessor and the lessees.
The list of information requested depends on the office type. All offices should appear on the platform, but offices excluded from the scope require less information on the platform.
All office types:
Only offices included in scope of exercise as per Annex II of the manual:
Those fields are only for the occupant section of the platform. Please refer to the platform for the information needed at premises and contractual level.
When adding a contract, the amount of information depends on if the agreement is final and signed.
All types of agreements:
Mandatory for final and signed agreements (please fill for other agreements as well if available):
