Stock take

The stock take records common services that are already being done collaboratively at the country level, either through an existing BOS or as independent initiatives.

This step assesses the performance of existing common services. Here the OMT working groups meet separately to discuss current service collaboration and their respective efficiency and effectiveness. This is an opportunity to build on strengths and expand common services, to discontinue inefficient practices and to address any bottlenecks.

As a result of the discussions, OMT working groups record the details of the current cooperation in the BOS online platform:

  • Modality: define whether this service is implemented in house or outsourced.

  • Managing Agency: the name of the UN Agency that manages this common service on behalf of one or more other UN Agencies. Multi-agency management is also a possibility and can be added to the platform.

  • Action to be taken:[1] depending on the current performance of cooperation on this service, working group should decide whether collaboration on this service should continue, be scaled up or discontinued.

  • Implemented since: date from which agencies started cooperating on this service.

  • Participating Agencies: define the agencies participating in this common service.

  • Any comments that country offices would like to highlight.

Benefits of collaborating in services identified through the stock take are monitored through standard KPIs. However, as common services identified through the stock take become increasingly integrated into planning, the recording of benefits is done for a maximum period of four years.[2] For this reason, OMT working groups are requested to record since when Agencies have been cooperating.

For step-by-step guidance on completing the stock take step in the BOS platform, click here.

[1] Similarly, new common services identified in the Opportunity Analysis will be moved to the stock take section once they have been done collaboratively for 4 years

[2] For more details on the terminology refer to Annex 3.

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