Annex I: Projects
The Common Premises platform tracks both ongoing projects and initiatives which are ongoing discussions of potential projects. The difference is outlined below for each category of consolidation modality which serves a guidance on defining an ongoing endeavor as a project or an initiative.
Consolidation within existing Premises
This scenario is when an entity in a single premises is moving into another existing UN premises. The accommodating building can be another existing single premises or common premises or an existing One UN House.
Record this as a project if the agreement has been reached between both parties through an email or other documentation, and the scope of any refurbishment and move date are agreed upon or are being worked on.
Record this as an initiative if an agreement has not yet been reached and the project is being discussed between the UN entities
Government provided rent free building-
The Government is either building a new building for the UN or is refurbishing an existing building to accommodate the UN. Record this as a project if:
For a new construction – A site has been identified and approved by DSS; the space needs have been communicated to the Government and a Letter of Interest has been signed by all participating agencies.
For an existing building – The space needs have been communicated to the Government: a building has been identified and approved by DSS and agreed upon with the UN.
Any project that has reached a more advance stage such as design and construction are recorded as ongoing projects in the stock take portion of the platform
Record this as an initiative if ongoing discussions have not yet been concretized /formalized.
Entity Funded Construction
Entity funds the construction of building on land provided by the Government or owned by an Entity or if an existing building is bought and refurbished.
Record this as a project if (meet all criteria below):
A land agreement already exists and.
Space requirements have been calculated and;
Participating agencies have signed a Letter of Interest and have confirmed that they will fund the project.
Record this as an initiative if:
The project is in discussion phase and is yet to be agreed upon/formalized.
Consolidated Lease in a commercial building
Two or more agencies pursue a joint lease agreement in a commercial office building .
Record this as a project if (meet all criteria below):
The space needs have been established and;
A building has been identified and approved by DSS and the UN.
Record this as an initiative if the project is at discussion stage and is yet to be agreed upon/formalized.
Public Private Partnership
In this scenario the Government contracts a developer to design and construct the building for the UN based on a Memorandum of Agreement between the UN and the Government where the repayment terms and use of the building.
This is considered as an initiative when discussions are ongoing, and agreements have not yet been reached and qualifies to be recorded as a project when the following have been met as a minimum:
Record this as a project if (meet all criteria below):
A letter of interest has been signed by all participating agencies and;
Space needs have been calculated and;
Cost benefit analysis has been performed based on a preliminary design or estimated building area and;
Estimated cost of the PPP has been established.
Record this as an initiative if the project is at discussion stage and is yet to be agreed upon/formalized.
Land provided by the Government
All land that has already been provided by the Government is recorded as an initiative unless a construction project as per above is ongoing on the parcel of land.
Any prospective land grant to the UN system is also recorded as an initiative.
Additionally, any parcel of land provided by the Government with a prospective rent-free building is recorded with Category “Government provided rent free building.
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