Acquisitions (Furniture and Equipment) Section

This guidance provides detailed steps and examples for each item category available in the Acquisitions (Furniture and Equipment) Form to ensure the form is completed accurately and meets operational requirements.

Note: It is mandatory to contact DCO Operations Section for guidance before submitting any alteration request.

Step 1 of 2: Add a request for Acquistion of Equipment

Step 2 of 2: Input the details*

*SAVE after every input to avoid loss of data

Detailed instructions and examples on how to use the form (Step 2 of 3)

Field Name	Steps for Input	Best Practices	Example
Item	Select the appropriate item from the drop-down list. Choose the most relevant option, and if no suitable match exists, select "Others."	Ensure items align with operational needs and procurement plans. Seek prior approval from DCO Operations	- Communication Equipment: "5 mobile phones for core staff, 2 radios for communication driver and the office." -Furniture and Fixture: "10 chairs, 5 desks, and light fixtures for a new workspace." -IT Equipment: "Laptops and monitors for core staff." -Office Equipment: "Photocopier for administrative tasks." -Safety and Security: "Installation of alarm system and 5 security cameras." -Software/Licenses: "Purchase of Adobe licenses for design and publication work." -Vehicles: "Request for a new 4x4 vehicle for field missions." - Others: "Solar generators for uninterrupted power supply."
Additional Notes	Provide additional information, including specific requirements or justifications.	Mention specific needs or configurations, if applicable.	-"Mobile phones includes international calling plans." -"Desks and chairs are required to be ergonomic." -"Monitors should be at least 24 inches for productivity." -"Photocopier must support duplex printing." -"Alarm system installation required by end of Q1."
Cost per Unit (USD)	Enter the estimated or agreed cost per unit.	Obtain multiple vendors quotes to ensure competitive pricing and compliance with procurement policies.	-Communication Equipment: "$150 per mobile phone" -Furniture: "$200 per chair" - IT Equipment: "$1,200 per laptop"
Number of Units	Input the number of units to be acquired.	Ensure the quantity aligns with the operational needs without over-purchasing.	-Communication Equipment: "5 phones or 2 radios" -Furniture: "10 chairs or 5 desks" - IT Equipment: "6 laptops or 6 monitors"
Total Cost (USD)	Calculates the cost per unit times the number of units.	Verify the total aligns with the request. Double-check calculations for errors.	-Communication Equipment: "$750" -Furniture: "$3,000" -IT Equipment: "$7,200"

Acquisitions of Furniture and equipment covers the following items

Acquisitions	Examples
Communication Equipment	Telephones, mobile phones, radios, speaker microphones, repeaters, digital communication systems.
Furniture and Fixture	Desks, chairs, cupboards, shelves (movable furniture); lights, blinds (fixtures attached to the building).
IT Equipment	Desktops, laptops, monitors, printers, servers, storage drives.
Office Equipment	Photocopiers, fax machines, projectors.
Safety and Security Equipment	Gloves, face masks, alarm systems, security cameras, scanners, X-ray machines
Software/Licenses	Adobe licenses, Microsoft Office 365, or other software necessary for operations.
Vehicles	Cars, vans, SUVs, or trucks for project and field missions.
Others	Specialized equipment such as inverters, generators, including solar powered generators.