Find all the frequently asked questions on the Joint Programmes/Initiatives right here.
If a sub-output ends after the JP's end date or starts before the JP's start date, the JP will not appear as an option. Remember, sub-outputs should fall within the timeframe of the Joint Programme; otherwise, then clearly you are trying to align a sub-output that does not derive from the Joint Programme, which is not correct.
This is correct. The system will not allow you to link any multi-entity sub-output to any JP, as we want to ensure that all sub-outputs are single entity in the long run. This way, you can showcase the components each UN entity is responsible for within a JP. So, if a JP involves three UN entities, there should be at least three sub-outputs associated with that JP, with each component providing details on the exact interventions from each agency.
We advise you to create sub-outputs specifically for each JP. We understand that if you have five Joint Programmes, this will increase the number of sub-outputs. However, this approach will allow you to better showcase those JPs in the Data Portal in the future and run analytics, as you will be able to easily identify each JP’s specific geolocation, implementation partners, contributing partners, SDGs, markers, funding, and more.
You can find it here - UN INFO Capturing Joint Programmes and Joint Initiatives. This folder is in the DCO Knowledge Portal (https://unitednations.sharepoint.com/sites/DCO-WG-UNSDG_CF), so anyone who already has access to it should be able to see it.
No worries about this. The JP's total budget is entered only once, which is why we are pulling information on sub-outputs only regarding the expenditure in the last year for sub-outputs linked to those JPs. For example, if you have a JP that started in 2020 and ends in 2025, we understand that the total budget is implemented across two different plans (your old UNDAF, and the current Cooperation Framework for 2022-2026). The total budget you report for the JP is not used to report the total budget for the Cooperation Framework for a specific year. For that, we use the sub-output information.
This means that, in the future, you will have sub-outputs from different Cooperation Frameworks linked to the same JP. Of course, the sub-outputs under the same JP will be associated with different outputs and outcomes from different CFs, and this is completely expected.
Yes correct. It is expected that most sub-outputs to be marked as "Not part of a program", unless they belong to a joint program or initiative. By default, any sub-output you create will be marked as that, unless you specify the JP or JI they belong to.
You are only expected to link those sub-outputs that actually belong to a Joint Programme or Joint Initiative. Please be sure to watch the recordings if you were not in the meetings and also the definitions included in the ppt. We do not expect that many Joint Programmes and Joint Initiatives. So, it should not take you that long to update the information. It is expected that must of your suboutputs to be marked as "Not part of a program".
es, you cannot align sub-outputs beyond the timeframe of the Joint Programme and Joint Initiative. Sub-outputs aligned to a JP or JI must fall within the timeframe. Otherwise, it does not make sense to align them in the first place, as it would be clear that you are trying to align interventions that are actually outside of the JP or JI.
Remember to prioritize the active Joint Programmes for now. It is good that you want to report previous ones, since we are planning to add visuals on UN INFO Data Portal on JPs next year, and you would like to show case that one that finished in 2023 (where your CF started). But please prioritize the active JP, since these will be the ones pulled by IMS when it comes to reporting this year.
You can always report the Joint Programme end date as 2023 and include under that JP the suboutputs associated with that JP. Of course, you will not have all the suboutputs from previous years associated for that JP. But remember that what we pull from suboutputs are the agencies, SDGs and expenditure. In this case, since this JP finished in 2023 it will not be pulled in IMS for this year, since we are interested in last year's expenditure (which by then it will be 2024).
You have agencies' CPD outputs as suboutputs in UN INFO, which has already given you trouble when it comes to reporting Gender Marker for example.
Yes, you will have to split the suboutput, because if not it will look like that Joint Programme is still under implementation, when in reality it is not the case. The scope of your current suboutputs is too broad that it makes it hard for you to identify the scope of the suboutput. Your current suboutput has interventions that are directly related to the Joint Programme and also other interventions outside of the scope of the Joint Programme. This is why we have designed this new feature this way, to properly capture the specific interventions under the Joint Programmes.
I would suggest keeping it, since the IMS period is until November, you will probably have the information by that time. Estefania will run an analysis by the end of August or beginning of September on the number of JPs reported and we want to capture as many active Joint Programms as possible. Do you know the planned start date for that Joint Programme? I assume that JP will start their implementation until next year, so even if it is approved this year, if the starts date is 2025, it will not be pulled on IMS this year as an active JP.
Yes, for support where entities are collaborating on support to national reporting processes, you can mention these as joint initiatives.
Joint programme (in the guidance) is defined as, and includes the following characteristics:
A cooperation strategy.
A way to achieve a catalytic development result that depends upon the comparative advantage of two or more participating UN organizations (PUNOs) working together as a team in a highly coordinated and integrated manner.
Having a strategic intent and strong programmatic rationale: (a) contribute to one or more CF outcomes, national development priorities and related SDGs and b) focus on one or more policy levers, with the potential to catalyze systemic change.
A JP can be at country, regional, or global levels, involving two or more regions or countries.
Is guided by a programme cycle (A. Design; B. Implement & adjust; C. Learn, transition and close)with clear accountabilities and responsibilities, and quality standards.
Has assigned JP document with a results framework, work plan and budget derived from the related CF joint work plan and funding framework;
Uses one of three fund management modalities (FMM): parallel, consolidated, or pass-through.
Joint initiatives are those initiatives where two or more UN entities work together from start to finish, on design, planning, and implementation of an intervention that is agreed as part of the inter-agency workplan, without formal agreement (project document) or inter-agency agreement. For example, when three entities join forces to work on improved adolescents’ mental health, they plan the activities together, but they implement the activities under their ongoing entity-owned projects or programmes.
What is not a Joint Initiative? Please note that situations in which one agency engages another entity (e.g. through UN2N agreement) as an implementing partner to carry out specific activities, this is not considered a Joint Initiative or Joint Programme. This also applies to instances where an agency requests support from another agency to deliver training in a specific area, since activities are granular level details not captured in a JWP.
Find practical guidance on how to add a JP/JI in UN INFO.
You may follow the steps in the walkthrough video or the snapshots to get it done.
Visit the planning/builder section of your plan.
Click on the Suboutput step.
Click the Admin Joint Programmes/Joint Initiative button to access the user interface for the Joint Programme/Joint Initiative.
Click the Plus (+) button as shown below to add either the Joint programmes and/or Joint initiatives, and save any changes.
Proceed to add in the relevant data in the fields provided as shown below and save.
When you open up a suboutput, at the very top of the pop up window, you will find the options to tag the Joint Porgrammes or Joint Initiatives accordingly.