This guidance provides detailed steps and examples for each service. This form is used to budget for external services such as printing, IT support, translation, or web hosting.
Note: Ensure services align with operational requirements and obtain competitive quotes to comply with procurement policies.
Step 1 of 3: Add a contractual service request
Step 2 of 3: Input the details*
*SAVE after every input to avoid loss of data
Detailed instructions and examples on how to use the form (Step 2 of 3)
Contractual services cover following types of services/expenses
*Ensure to assign one or multiple AWP activities and the total of all weightages adds up to 100%.
Step 3 of 3: Assign one or multiple AWP activities*
| Field Name | Steps for Input | Best Practices | Example |
|---|---|---|---|
| Contractual Services | Description |
|---|---|
Description of Service
Select the appropriate service from the drop-down list.
Choose the most relevant service category.
Use "Any other Contractual Services" if no suitable match is available.
- Printing and Editing Services
- External Translation/Interpretation Services
- IT Internet Connectivity (If paid separately from the rental of premises)
- IT Maintenance (If paid separately from the rental of premises)
-Web Development and Hosting (Not applicable to RCOs)
-IT Support for Office 365 (Budgeted Centrally by DCO)
-Any other Contractual Services
Additional Notes
Provide relevant notes or justifications for the service.
Include detailed requirements, service scope, or frequency of services.
-"Printing and binding of Annual SDG Progress Report"
-"Translation of the UNSDCF into Hindi”
-"High-speed internet service (1 Gbps)”
-"Quarterly maintenance of office IT equipment (desktops, printers, routers)."
-"Development of DCO Knowledge Platform."
Cost per Month/Unit (USD)
Enter the estimated or agreed cost per month or unit.
Obtain competitive quotes from vendors or use standard market rates.
"$1,200"
Number of Months/Units
Enter the number of months or units required for the service.
Ensure the unit matches the service needs.
-Printing: "1 unit"
-Translation: "2 units"
-Internet: "12 months"
-IT Maintenance: "4 units (i.e quarterly)"
Total Cost (USD)
Calculates the cost per month/unit times the number of months/units.
Verify the total aligns with the request. Double-check calculations for errors.
External Printing
External editing and printing services
Individual Contractors
Individual contractual services
Investment and Bank Service Fees
Investment service fees, Bank account fees, Currency pool service fees.
IT Consulting services
Consulting, Design & Development, Service Provisioning, Support & Management.
Language Services
Translation, Editing, Word Processing, Interpretation, Verbatim Reporting for organizational needs.
Laundry Services
General laundry services
Public Information Services
Production services, Advertising, PI Equipment rental
Specialized Services
Catering services, other specialized services
Training Services
Language skill, UN-specific training, HR & Finance skill, IT skill, Substantive skill, Management development.
